Linlithgow Rugby Club is now a Charity (as recognised by OSCR in September 2020 – SC050439) and a Company Limited by Guarantee with no share capital and is registered with Companies House (SC 532598) and governed by Articles of Association, which defines the different membership categories of Club membership. The Club is a full member of the sports governing body (Scottish Rugby Union), which in turn is affiliated to World Rugby.
Vision and Objectives
The Club has a Vision and Objectives (2025-2030) document, which is reviewed regularly and shapes our Club Development Plan.
Club Management and Operations
Linlithgow Rugby Club is both a Company Limited by Guarantee (and not having a Share Capital) and is registered with Companies House (SC 532598) and a registered Scottish Charity (SC050439). It is governed by Articles of Association, which defines the different membership categories of Club membership. The Club is a full member of the sports governing body (Scottish Rugby Union), which in turn is affiliated to World Rugby.
The following document, which is regularly updated, sets out how the Club is run and lists the various policies that the Club employs:
The Club’s financial year runs from 1st May to 30th April and the Club Annual General Meeting (AGM) is normally held either in late June or around the start of the rugby season in August.The Club is overviewed by a Board of Trustees, some of whom have operational responsibilities (Operations Group), appointed each year by Club members at the AGM. The Board of Trustees meet on a quarterly basis, while the Operations Group meet on a more regular basis – at least monthly and usually fortnightly during the season. In advance of each year, the Board prepares an outline Operating Plan and budget, the main elements of which are shared with members at the AGM.
A Trading Subsidiary (Mains Park Trading Co Ltd SC730792) has being set up to run all commercial areas of the Club’s operations, mainly centred on the Bar. All profits from the trading subsidiary go to the charity and will be put to further the objects as defined in the Club’s Articles of Association. These are detailed below under the heading “Articles of Association”.
The Board is also responsible for developing and reviewing key areas of Club Policy to set parameters for safe and efficient operation of the Club. Two of these important policies are:
Safeguarding Policy
Linlithgow Rugby works closely with Scottish Rugby to ensure that all coaches of young persons at the Club are fully checked and disclosed through the Protecting Vulnerable Groups (PVG) system operated by the Scottish Government. Gillian Wells is the Club’s Safeguarding Officer – you can contact Gillian by email or by phone (07795-324568).
You can view the Club’s Safeguarding Policy here:
Data Privacy Policy
You can view the Club’s Data Privacy policy here:
Rugby Operations
Linlithgow Rugby Club aims to provide access into rugby at all ages for males and females of all abilities. The Club has a plan which identifies the main pathways into rugby and the management of transitions aimed at keeping people involved in the sport. As a full member of the Scottish Rugby Union, we have a clear policy on coaching standards, which can be accessed here.
Articles of Association
The Club’s Articles of Association were developed from the constitution of the Club when it was an unincorporated voluntary association. The original draft, when the Club was formed in 1970, was based on that of Hawick RFC.
Recently the Club became a Company Limited by Guarantee (and not having a Share Capital) and then in 2020 it was also registered as a Scottish Charity.
Here is the current Articles of Association document:
Annual General Meeting
The most recent AGM of Linlithgow Rugby Club Ltd was held on Friday 19th June 2026. At the meeting, the Directors’ Report and Financial Statements were unanimously approved.
You can view or download the 2026 AGM Minutes, which have the Directors Report and Financial Statements or the Final Signed Accounts on their own below:
You can also view the minutes from previous four years’ AGMs:
Full Club Policies
Here is the full set of Club Policies. They are reviewed annually by the Board and other relevant stakeholders. For ease of reference, the policies are split under three main headings – Operational, Rugby and Employee.
Operational Policies
OPS 1: Club Management
OPS 2: Health and Safety Policy
OPS 3: Other Key Operational Policies
OPS 4: Financial Policy
OPS 5: Alcohol Licence Policy
OPS 6: Data Privacy Policy
OPS 7: 18th Birthday Party Policy
OPS 8: Personal Trainers’ Policy
OPS 9: Fundraising Policy
OPS 10: Social Media Policy
Rugby Policies
The Club adheres to the Minimum Operating Standards for the playing of Rugby Union in Scotland as set out by the Scottish Rugby Union as part of our Full Membership of the Union. The following Club Policies build on these Minimum Operating Standards:
RUG 1: Safeguarding Policy
RUG 2: Disciplinary Policy for Players
RUG 3: First Aid Policy
RUG 4: Rugby Tours Policy
RUG 5: Coaching Policy
LRC_RUG_5_Coaching_Policy_MAR19
Employee Policies
EMP 1: Employee Training Policy
LRC_EMP_1_Employee_Training_Policy_FEB19
EMP 2: Employee Grievance Policy
LRC_EMP_2_Employee_Grievance_Policy_FEB19
EMP 3: Employee Discipline Policy
LRC_EMP_3_Employee_Disciplinary_Policy_FEB19
